Assistant Project Manager - Construction

San Antonio, TX

Full Time

Entry Level

Position Summary
Ella SA Contracting is seeking a Project Coordinator/APM to support the planning and execution of underground utility construction projects, including water, sewer, storm drainage, and related infrastructure. This role works closely with the Project Manager, Superintendent, and Foreman to coordinate field operations, maintain project documentation, and ensure projects are completed safely, on schedule, within budget, and in compliance with quality and regulatory standards.

Key Responsibilities:
Project Planning

Assists in breaking down plans into actionable tasks; helps coordinate daily and weekly work plans with field teams.

Budget Management

Tracks field costs, updates spreadsheets, manages PO logs, and supports invoice reconciliation

Scheduling & Time Management

Supports 3-week look-ahead in collaboration with foreman and superintendent, reviews daily crew activities with Superintendent and Foreman

Resource Allocation

Coordinates equipment needs, assists with crew logistics, execute and coordinate material orders and on time site delivery

Field Operations Coordination

Works directly with Foreman and Superintendent on daily needs, material runs, and delivery coordination. Helps ensure activities are planned ahead.

Utility Coordination & Permitting

Creates and maintains 811 dig tickets; tracks permit expirations and renewals, inspections, and utility locates

Quality Assurance

Tracks inspections, maintains as-builts, logs test results, and ensures documentation is complete

Safety Oversight

Promotes daily safety practices in the field, helps identify hazards, and communicates issues to leadership

Risk Management

Tracks field issues (utility conflicts, access problems), assist in the development of RFIs, maintains logs, and escalates concerns

Subcontractor Management

Assists with coordinating subcontractor schedules, site access, and daily activities

Documentation & As-Builts

Maintains as-built drawings, submittals, daily reports, and project records

Material Management

Reconciles material order against executed POs versus on-site material and maintains a running count, delivery coordination, inventory tracking, and misc. material runs

Progress Tracking & Reporting

Tracks daily production (footage, installs), updates reports, and communicates progress

Administrative Support

Schedules meetings, prepares minutes, updates logs, and manages communication flow

Qualifications

Bachelor’s degree in Construction Management, Civil Engineering, or related field (or equivalent experience)
Strong organizational and multitasking abilities
Effective communication skills for both office and field coordination
Proficiency in Microsoft Office (Excel, Word, Outlook)
Willingness to work in both office and outdoor job site environments

Preferred Skills

Basic knowledge of underground utility construction (water, sewer, storm, telecom)
Familiarity with excavation safety practices and trenching standards
Experience with project management or scheduling software (e.g., MS Project, Primavera)
Understanding of blueprints, utility plans, and as-built drawings

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Assistant Project Manager - Construction

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