Ella SA Contracting

Project Coordinator/Assistant Project Manager

San Antonio, TX
Full Time
Entry Level
Position Summary
Ella SA Contracting is seeking a Project Coordinator to support the planning and execution of underground utility construction projects, including water, sewer, storm drainage, and related infrastructure. This role works closely with the Project Manager, Superintendent, and Foreman to coordinate field operations, maintain project documentation, and ensure projects are completed safely, on schedule, within budget, and in compliance with quality and regulatory standards.
Key Responsibilities
Project Coordination & Scheduling
  • Assist in developing and maintaining project schedules, tracking tasks, milestones, and dependencies
  • Support overall schedule updates and progress reporting to the Project Manager
  • Assist Superintendents and Foremen with three-week look-ahead planning
  • Help coordinate daily construction activities to align with project timelines
Documentation & Reporting
  • Maintain accurate and up-to-date project documentation, including daily reports, meeting minutes, and progress updates
  • Manage and update project submittals and as-built drawings specific to underground utility installations
  • Track and document field changes, RFIs, and work completed
Permitting & Compliance
  • Create, submit, and maintain 811 dig tickets to ensure compliance with utility locate requirements
  • Assist in ensuring adherence to local, state, and safety regulations related to excavation and underground work
  • Support inspection coordination and documentation for regulatory compliance

Budget & Cost Tracking
  • Assist with tracking project costs, updating budgets, and monitoring expenses
  • Manage and update purchase order (PO) reconciliation and track outstanding orders
  • Support material cost tracking and vendor coordination
    • Creating purchase orders and purchase change orders from vendor quotes
    • Coordinate field purchases with cost tracking software.
Risk & Issue Management
  • Identify potential risks related to underground conditions (existing utilities, soil conditions, etc.)
  • Maintain risk and issue logs, documenting mitigation strategies and resolutions
  • Assist in resolving field issues in coordination with project leadership
Field & Operations Coordination
  • Coordinate closely with Foremen and Superintendents for daily operational needs
  • Promote a safety-first culture, ensuring excavation safety, trench protection, and compliance with OSHA standards
  • Assist with material ordering, delivery coordination, and occasional material runs to job sites
  • Coordinate subcontractors and utility crews to maintain workflow efficiency
Project Execution & Monitoring
  • Support execution of underground utility installation activities including trenching, pipe laying, backfilling, and restoration
  • Monitor field progress and report status updates to the Project Manager
  • Assist in tracking production quantities and installed footage
Quality Assurance
  • Assist in implementing quality control procedures for pipe installation, compaction, and testing
  • Help ensure all work meets project specifications, drawings, and industry standards
  • Support documentation of inspections, testing results, and punch list items
Qualifications
  • Bachelor’s degree in Construction Management, Civil Engineering, or related field (or equivalent experience)
  • Strong organizational and multitasking abilities
  • Effective communication skills for both office and field coordination
  • Proficiency in Microsoft Office (Excel, Word, Outlook)
  • Willingness to work in both office and outdoor job site environments
Preferred Skills
  • Basic knowledge of underground utility construction (water, sewer, storm, telecom)
  • Familiarity with excavation safety practices and trenching standards
  • Experience with project management or scheduling software (e.g., MS Project, Primavera)
  • Understanding of blueprints, utility plans, and as-built drawings
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